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01372 253350      connect@carlton-recruitment.com

Job Details

Executive Assistant

Location: Croydon

Permanent Full Time

Salary: £35,000 - £37,500

Executive Assistant

Croydon

Up to £37,500

Our client in Croydon is looking for an experienced Executive Assistant to join their team. Your role will be to manage effective, high-profile secretarial and confidential administrative support to assigned Executive Director. As well as ad hoc support to departmental leadership team as requested, ensuring efficient service at all times.

Key Responsibilities

  • Provide efficient and effective secretarial/administrative service including producing accurate documents, briefing papers report and presentations to a strategic standard within agreed timelines
  • Perform a variety of complex tasks, including co-ordinating projects on both a large and small scale, organising and co-ordinating internal and external events and other project management led tasks
  • Deputise for CEO Executive PA in their absence or as required and provide ad hoc support to the Executive Team
  • Ensure meetings chaired by the assigned Executive Team member are properly serviced including agenda planning, collation and distribution of papers, servicing and taking minutes, action lists, arranging meetings and preparing papers. Arrange travel and accommodation
  • Responsibility for extensive diary management and for intercepting, screening and prioritising emails, telephone calls and written communications, handling, responding to or redirecting them as appropriate. Diarising 1:1’s, Appraisals and Team Meetings for direct reports
  • Provide effective and efficient minute-taking for strategic and operational meetings
  • Work with the Governance Team to proof-read and prepare documents ahead of Board and Committee meetings, maintain the Gifts and Hospitality record and maintain a good working relationship with Board and Committee members
  • Collating, monitoring and dealing with complaints and parliamentary enquiries on behalf of the CEO Office
  • Manage and monitor Social Media platform as required, ensuring queries are responded to and reputation of Executive Team member  is upheld
  • Build and maintain effective working relationships with external contacts, including liaising for speaking engagements, external events and carrying out background research
  • Meet and greet with visitors of all seniority levels, assisting with travel information and enquiries

Person specification

  • Previous experience as a PA/Secretary at Executive Director level
  • Experience acting as administrative support to board meetings or similar
  • Project Management experience or relevant qualification
  • Experience of complaint resolution at a senior level
  • Excellent communication skills (written and oral)
  • Excellent customer service skills
  • Strong organisational skills
  • Excellent computer skills, including Microsoft Office packages
  • Minute taking

Closing date for applications: November 22, 2018

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Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350

connect@carlton-recruitment.com

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