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01372 253350      connect@carlton-recruitment.com

Job Details

Support Assistant

Location: St. Johns Wood

Permanent Full Time

Salary: £20,000 - £25,000

Support Assistant

NW8

£20,000 - £25,000

Our client is currently recruiting for an Support Assistant who will be mainly responsible for the administration and scheduling to support the engineering team. The successful candidate will be operating within a procurement team.

You will be making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems, meaning that previous experience as a secretary or administrative assistant would be ideal. You will have a positive ‘can-do’ attitude, along with the drive and desire to maintain the high quality of work. Knowledge and familiarity of engineering is desirable.

Key Responsibilities

  • Set up create and type documents, letters, tables and similar papers to assist the efficient operation of the Engineering Department using Word, Excel and SAP Business One (ERP System)
  • Assist the Engineering Buyers and Managers in sourcing products from Europe and Asia
  • Serve as a point of contact for customers, suppliers and contractors
  • Set up and follow through travel arrangements for members of the department and some visitors from abroad. This involves Airline, Hotel Bookings and Visa arrangements
  • Filing all correspondence and systematic arrangement of technical documentation and magazines
  • Provide a high quality administrative support service as required
  • Support incoming calls from Customers and Accounts
  • Organising and scheduling appointments, support the department in preparation for client meetings, and catering both on and off-site
  • Undertake general administrative support such as copying, printing, circulation of papers, managing and ordering stationery
  • Coordinate the daily distribution on internal and external post around the department

Person Specification

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • MS Excel – intermediate and PowerPoint skills for the occasional creation of presentations, with the ability to meet reporting requirements
  • Accurate typing and numeric skills, as this role involves a lot of data entry
  • Methodical approach to tasks and problem solving
  • Attention to detail, highly organised, self-motivated and able to use own initiative
  • A friendly personality, with a genuine desire to help and please others
  • Ability to communicate at to all levels, both written and verbal
  • Engineering-related degree would be advantageous but not essential
  • SAP experience is an advantage – but training will be provided

Closing date for applications: December 20, 2018

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Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350

connect@carlton-recruitment.com

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