01372 253350      connect@carlton-recruitment.com

Job Details

Facilities Assistant

Location: Leatherhead

Permanent Part Time

Salary: £11,050

Facilities Assistant



25 hours per week (Monday to Friday, 10am to 3pm – some flexibility available)

Looking for a part-time administrative role? Our client based in Leatherhead is looking for a Facilities Assistant to help oversee key procedures within despatch and office logistics. This role does involve a small degree of manual handling, however it mainly consists of admin and post duties.

Some of your tasks will include post room duties, administration relating to office supplies, general upkeep of the office, logistics relating to the client’s vans, assisting with Health & Safety processes and liaising with contractors for larger office works and repairs.

Key Responsibilities

  • Assisting with the organising of incoming post
  • Dispatching outgoing post using the client’s Royal Mail Online Business Account, Parcelforce or couriers (as appropriate)
  • Logging outgoing post daily on various online portals
  • Receiving incoming stock and moving boxes to appropriate storage locations
  • Moving boxes, furniture, computers and other items as requested
  • Helping to load / unload vans before and after events
  • Packing  up and dispatching merchandise orders
  • Taking orders over the phone and keeping track of stock levels
  • Updating merchandise on the client’s website
  • Ordering office stationery from the client’s preferred suppliers
  • Researching online to find best prices for office equipment or miscellaneous items
  • Contacting/liaising with contractors such as electricians and plumbers
  • Overseeing multifunction copiers: ordering consumables, calling engineers to fix faults, etc.
  • Scheduling repairs, MOTs and servicing on the client’s vans
  • Keeping the office tidy, especially the entrance foyer, storage areas and fire exits
  • General phone answering when phones are busy
  • Attending monthly safety meetings
  • Assisting the Safety Officer with miscellaneous Health & Safety tasks
  • Any other tasks required at the reasonable request of senior management

Person Specification

  • GCSE (or equivalent) in English and Maths
  • Qualifications in IT, Communications, Customer Service or Health & Safety would be advantageous but not essential
  • Good general IT skills, including proficiency in Microsoft Word, Excel and Outlook
  • Good communications skills – polite and professional when dealing with colleagues and customers
  • The ability to quickly learn, understand and follow complex administrative procedures
  • Good organisational skills – ability to manage own workload, work to strict deadlines and make informed decisions
  • Excellent attention to detail
  • Full, clean driving licence
  • A ‘can-do’ attitude and willingness to help with tasks even if not strictly part of your job description
  • Calm under pressure and flexible with last-minute changes in priorities
  • Be okay with a little bit of manual handling
  • Experience of health and safety procedures/legislation (desirable but not essential)

Closing date for applications: December 26, 2018

Apply for this job


Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350


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