01372 253350      connect@carlton-recruitment.com

Job Details

Project Secretary

Location: Feltham

Permanent Full Time

Salary: £26,000 - £32,000

Project Secretary


£26,000 - £32,000

Our leading client, based in Feltham, is seeking a talented Project Secretary to assist their business in various administrative duties and support the project teams on and up and coming projects.

The ideal candidate will be organised, proactive and a positive individual. You must have great Miscrosoft Excel and PowerPoint skills, as the role involves a lot of reporting and assisting with organograms.

Key Responsibilities

  • Proactively managing diaries for best time management, multi-tasking to co-ordinate challenging schedules and pre-empting logistic and travel requirements
  • Arranging domestic and international travel and accommodation for the project team and resources to gain best value within budget
  • Acting as first point of contact for meeting and greeting visitors, representing a friendly and professional interface of the business
  • Co-ordinating conference calls across various time zones
  • Organising and attending monthly meetings, including sourcing and negotiating meeting rooms, organising lunch/refreshments, producing PowerPoint presentations, minute taking
  • Maintaining relationships with local businesses and negotiating corporate rates
  • Processing expenses, credit card statements and invoices in a timely manner
  • Answering and directing all incoming telephone calls and forwarding detailed messages
  • Photocopying, scanning, faxing, mail duties, typing, post and courier
  • Welcoming guests and general hospitality, including catering for meetings where required
  • Providing general administrative support to the Directors
  • Ordering office supplies
  • Preparation of expense claims
  • Preparation of expenditure approvals and purchase orders for general office procurement needs (IT equipment, mobile and des phones etc.)
  • To carry out any other work as and when required by the Company

Personal Specification

  • Excellent IT skills, particularly MS Excel and PowerPoint
  • Organised, methodical and self-starting
  • Be able to build positive relationships with colleagues to ensure effective communication and support is gained
  • Ensure tasks are carried out in accordance with documented policies, plans, procedures, and instructions
  • Embrace the client’s Quality Systems and ensure action items resulting from management's review of the Quality System are implemented within given time frames
  • Quick learner who is able to comprehend and maintain an up-to-date understanding of the client’s operating systems
  • Promote a positive company image at all times with good team and inter-team spirit

Closing date for applications: March 26, 2019

Apply for this job


Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350


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