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01372 253350      connect@carlton-recruitment.com

Job Details

Part Time Receptionist/ Admin Assistant

Location: Surbiton

Permanent Part Time

Salary: £18,461

PART TIME RECEPTIONIST/ADMIN ASSISTANT

£18,461 for 30hrs a week

Surbiton

Shift bases 8.00 am-2.00 pm and 2.00 pm-8pm

Monday-Friday (You will need to be flexible with weekend availability to cover holidays and sick)

 

You will be responsible daily for delivering an excellent Reception service; via phone and face to face, dealing with all visitors and staff.  You will work closely with the Administration team, support both the Administrator and Management as and when needed. This role is needs a caring and considerate candidates who is truly person-centred.

 

 

KEY RESPONSIBILITIES

Reception

·         To ensure the Reception and front of house areas are  maintained to a high standard

·         To respond to all enquiries (telephone, post or email) and visitors in a polite, friendly and timely manner, demonstrating a willingness to help and go the extra mile

·         To ensure the security of the main entrance by monitoring and giving access using judgement and discretion to visitors  and ensuring they are personally greeted and have signed the visitors’ book

·         Dealing with all internal/external post/deliveries

·         To circulate newspapers on a daily basis

·         Working collaboratively with the weekend Receptionist by sharing / passing on relevant information

·         To provide support in an emergency situation including dialling 999 if required and directing ambulance staff on arrival

·         To understand and undertake the fire duties

·         To monitor car parking and speak to staff and visitors who are not adhering to the car parking regulations

 

Administration

·         To provide admin support when required

·         To assist with the delivery/chasing of staff paperwork

·         To assist the Managers with Assessment Centres and Induction

·         To manage lunch requests

·         To assist the Activities Manager with admin tasks including volunteers references, letters and posters

 

General

·         To undertake such other duties as may be required and which are consistent with the nature of this post

·         At all times, to promote the interests of the business

·         To ensure within the scope of your role that you promote health and safety and comply with the requirements set out in the Health & Safety Policy

·         To promote  and comply with the security procedures

·         The post requires a high degree of confidentiality

 

PERSON SPECIFICATION

·         Previous Administration experience

·         A friendly disposition being both approachable and flexible

·         Professional and calm at all times

·         Excellent written English and verbal communication skills

·         Ability to demonstrate IT skills across all Microsoft packages

·         Good organisational skills and the ability to prioritise tasks

·         Able to work as part of a team or alone when necessary and use initiative appropriately within the remit of the role

·         High level of accuracy, numeracy and attention to detail

·         Customer focussed attitude and approach

 

Closing date for applications: April 11, 2019

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Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350

connect@carlton-recruitment.com

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