01372 253350      connect@carlton-recruitment.com

Job Details

Exams / Administration Officer

Location: Epsom

Permanent Full Time

Salary: £23,809 - £28,370 (pro rata to hours worked)



£ 23,809 - £28,370 per annum (pro rata to hours worked)

35 Hours per week - 42 weeks per year

Our client is seeking to appoint an Examinations/ Administration Officer to oversee all aspects of examinations management within the school. The post holder will also be responsible for the school census administration and general administrative school support outside of the exam season.


  • To operate as the school’s examinations officer and undertake the associated administration
  • including electronic entry and registration for courses for external qualifications
  • To operate as the school’s examinations officer and undertake the associated administration
  • for internal and mock examinations
  • To act as a focal point for examination queries; liaising with staff, students and/or parents as
  • necessary, ensuring that all relevant documentation is processed in this regard
  • To receive, securely store and make available examination papers and other material from
  • the examination boards to relevant staff in line with JCQ requirements
  • To ensure that applications for any special requirements are submitted on time and to liaise
  • with Examination Boards and the SEN & HRB departments with regard to these applications
  • Prepare cases for special consideration by the examination boards e.g. in case of illness.
  • To manage the entry of external candidates where this is agreed; usually for ex-pupils, staff
  • or relatives of current staff but other candidates where this can be managed within current
  • resources
  • To record the payment of entry fees paid by students, issue of receipts for the same and
  • process payments for examination board fees and to liaise with finance accordingly
  • To liaise with the relevant staff regarding the allocation of invigilators for examinations and
  • the use of school facilities
  • To issue statements of entry and exam timetables to students for internal and external
  • examinations
  • To check examination papers and coursework, when received, and ensure their despatch as
  • appropriate
  • To produce and distribute to staff an annual calendar for exams and related deadlines.
  • To ensure that downloading of examination results onto SIMS occurs and the issue of results to students and subject leaders.
  • Provide a post results service for students and staff, including the submission of result enquiries and appeals.
  • To collate individual results for distribution to students and to provide lists of results for distribution to teaching staff.
  • Prepare accurate examination and statistical information for the purpose of analysis to the headteacher and other senior staff, Surrey County Council and the DfE as requested by the headteacher or his/her representative
  • To provide information/data for the school prospectus and other reports required by the headteacher and governors
  • To check examination certificates when received and prepare these for distribution.
  • The provision of statistical and other information for analysis/decision making as required.
  • To be aware of JCQ and exam board requirements and ensure that they are met.
  • To oversee the school’s student tracking system and production and issue of school reports including error checking.
  • Census
  • To ensure the SIMS system is updated with the required information for the school and post 16 censuses
  • To distribute reports and work with other staff to ensure accurate information is prepared
  • To prepare and submit the school censuses accurately and on time
  • To carry out any other tasks as reasonably requested by the headteacher or his/her representative
  • To follow school policies & procedures especially those relating to Child Protection & Safeguarding
  • To support the ethos of the school


  • Experience in an office environment
  • Ability to demonstrate proven high level of organisational and administrative talents
  • Ability to demonstrate an aptitude for accuracy and detail
  • Ability to evaluate, clarify and explain to colleagues and pupils the school’s examination policy and procedures Ability to assimilate analyse and utilise complex, detailed information
  • Good IT skills
  • Able to present reports to the SLT and governing body on examination outcomes
  • Able to work easily and effectively with both young people and adults
  • Able to prioritise, manage and monitor a number of complex procedures

Unfortunately, due to the high number of applications currently being received, only shortlisted candidates will be contacted.

Closing date for applications: May 31, 2018

Apply for this job


Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350


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