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01372 253350      connect@carlton-recruitment.com

Job Details

LEGAL FLOAT SECRETARY

Location: Surrey / London

Permanent Full Time

Salary: £28,000

We are looking to recruit an experienced Legal Float Secretary on a full-time basis. The primary role of the Float Secretary is to provide support to fee earner/s during the absence of their PA/Secretary. The Float Secretary is expected to use a high degree of self-management and initiative, and must have excellent typing skills and be proficient in Word and Outlook with high levels of accuracy. Working between various branches (travel will be paid).

Key Responsibilities:

  • Prepare correspondence and documents through audio-typing and word processing
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files
  • Prepare mail and enclosures for dispatch
  • Arrange for all copying to be done, in person if an office assistant is not available to undertake the task
  • Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and provide refreshments when asked to do so
  • Provide support to other secretaries as required
  • Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
  • Undertake any specific training when required to do so and overall to have responsibility towards self-development
  • Ensure the confidentiality of all the Firm’s and clients’ documentation and information.
  • Undertake on-line form filling requirements
  • Operate the Firm’s Case Management System
  • Maintain or improve on the current standards of document presentation

Person Specification:

  • Substantial previous Legal Secretarial experience in Property, and ideally Family and Private Client
  • Good IT skills in relevant packages
  • Excellent typing skills
  • An ability to keep up with Fee Earner’s work production
  • Demonstrates high levels of accuracy
  • Communicates professionally with clients over the telephone and personally
  • Provides good customer care
  • Approaches work pro-actively
  • Progresses client matters with supervision
  • Is able to work to deadlines and under pressure
  • Works as part of a team
  • Ability to prioritise workload
  • Demonstrates a positive attitude
  • Prior knowledge of Evolution or other case management system

Closing date for applications: October 27, 2021

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Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350

connect@carlton-recruitment.com

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