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01372 253350      connect@carlton-recruitment.com

Job Details

OFFICE COORDINATOR

Location: Hammersmith

Permanent Full Time

Salary: £25,000

Hybrid currently will return to the office when allowed

Mon - Fri -10 - 6pm

Our client is seeking an experienced Office Coordinator, this role primarily supports the efficient operations of the office environment. Working with various team members, you will work across a diverse selection of areas, projects and tasks on a daily basis. Given the variety of the role, skills such as flexibility, advance planning, keen organisation and sharp attention to detail are essential. At times, you will be responsible for confidential and time sensitive material and you may occasionally be required to work outside of normal office hours.

The general responsibilities for the Office Coordinator:

  • Receive and manage incoming reception calls, messages and Front of House emails
  • Responsible for processing all office orders in a timely manner, such as office supplies, stationery, Amazon purchases, ensuring that receipts are provided to the Accounting Department
  • Provide support and carry out general admin duties/ad hoc requests for the team members
  • Receive and sort mail/deliveries in a timely manner
  • Arrange courier collection and postage as and when required, liaising with the building manager
  • Assist with the coordination of office maintenance alongside the building manager (e.g. office security, fire safety and cleaning arrangements)
  • Assist with maintaining building office policies, managing health and safety procedures; and reviewing service contracts
  • Organise and schedule meetings/appointments for the team
  • Carry out data entry and data analysis
  • Generate and maintain sales reports
  • Submit and reconcile expense reports, credit card statements and receipts; typing up financial information
  • Book travel arrangements for colleagues (ground transport, flights and accommodation)
  • Preparing CDs/DVDs/books for shipping and dispatch to houses; logging vinyl, de-duplicating and returning
  • Assist with the management of general IT and telecoms
  • Assist with the coordination of various household projects/suppliers when required
  • Assist with gifting arrangements
  • Handle multiple projects simultaneously with ease
  • Handle sensitive information in a confidential manner

Knowledge, skills and experience required for the Office Coordinator

  • Strong understanding and prior experience of support required for an office and its staff function most efficiently and smoothly
  • Strong administrative skills and prior experience, particularly in relation to supporting office operations
  • Excellent time management skills
  • Ability to multi-task and prioritise work
  • Pro-active and solutions-focussed
  • Ability to operate in a dynamic, constantly evolving environment
  • Extensive experience with MS Office (Outlook, Excel, Word, PowerPoint) is essential, plus Photoshop and Illustrator are ideal

Closing date for applications: February 10, 2022

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Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD

01372 253350

connect@carlton-recruitment.com

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