Job Details

Legal Secretary - PA

Location: Epsom

Permanent Full Time

Salary: £Up to £32,500

During probation (minimum 3 months) office based and after this, can work from home 2 days per week

As Legal Secretary you will provide direct support to fee earner(s) to enable them to operate at optimum efficiency. Our client is looking for someone with past legal secretarial experience and a high degree of self-management and initiative.

Key Responsibilities as Legal Secretary-PA:

• To work for all fee earners by picking up digital dictation and to support in office from Epsom
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up to date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Ensure the confidentiality of all the firm’s and clients’ documentation and information.
• Undertake on-line form filling requirements and in particular on the HMCTS court portal.
• Operate the firm’s case management system.
• Consider improvements to the efficiency of the department.
• Undertake other duties as from time to time required

Key Requirements:

Essential personal qualities and attributes/skills, knowledge and abilities:

• Excellent speed typing skills
• Substantial previous legal secretarial experience including at least 2 years’ experience in the specialist area (for internal promotions from Senior Legal Secretary to PA this will include at least 1 years’ experience in the specialist area)
• Advanced IT skills in relevant packages and excellent speed typing skills
• Keeps up with fee earner’s work production and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
• High accuracy levels
• Demonstrates a pro-active approach to work with a positive attitude.
• Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.

Demonstrates ability and willingness to:

• Work to deadlines
• To cope under pressure
• Prioritise workloads effectively
• Work as part of a team
• Demonstrates clear commitment to the firm and a genuine interest in legal work
• Demonstrates a high level of courtesy and respect in dealing with all colleagues including Central Management, IT, HR and Marketing and clients/contacts
• Demonstrates a willingness to take on other tasks as required by fee earner(s)

Desirable skills, knowledge and abilities:

• Prior knowledge of Practice Evolve or other case management systems
• Knowledge of law/legal practice

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.

Closing date for applications: November 25, 2024

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