Job Details

Legal PA Residential Property

Location: Guildford

Permanent Full Time

Salary: £30,000-£32,000

Hybrid

Benefits:

• 25 days' holiday plus bank holidays
• Private medical cover
• Contributory pension
• Life assurance
• Annual bonus scheme
• Career development plans
• Social events

Exciting role for a Legal PA Residential Property, to take the initiative to progress matters! Based in the Business Law Department you will provide advice to clients and other departments on all areas of business law, within the sub-teams of Banking, Commercial and Corporate.

Key Responsibilities as Legal PA Residential Property:

• Substantial previous Legal Secretarial experience including at least 2 years’ experience in commercial property matters (for internal promotions from Senior Legal Secretary to PA this will include at least 1 year’s experience in the specialist area), specifically in relation to post-completion work.
• Prior experience with Companies House and Land Registry applications/Portal processes.
• Handle and manage transaction completions, with assistance from fee earners.
• Prepare completion statements and address any outstanding financial queries post-completion.
• Handle all post-completion tasks, including timely filing, submission and lodging of documents with Companies House, HM Land Registry and/or other third parties, as appropriate (e.g. registration of title, discharge of mortgages, registration of new charges).
• Communicate with clients, third party solicitors and other relevant parties to provide updates on progress of matters, address any questions or concerns they may have and in respect of all necessary post-completion actions.
• Ensure all post-completion activities comply with relevant regulations and legal standards, including Anti-Money Laundering (AML) requirements and data protection laws.
• Prepare correspondence and documents to include transcribing digital dictation.
• Prepare mail and enclosures for dispatch, arrange for all copying to be done, in person if an office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up-to-date diary for his/her principal(s).
• Progress client matters without fee earner supervision and in the absence of a fee earner.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Provide general administrative support to BLD, including document preparation, filing, and correspondence management.
• Undertake on-line form filing requirements including Companies House and Land Registry forms and dealing with post-completion registration formalities including Land Registry requisitions.
• Operate the firm’s case management system.

Key Requirements:

• Advanced IT skills in relevant packages including DocuSign and data room software (such as Egress).
• Excellent (speed) typing skills - 10% is dictation.
• Keeps up with fee earner’s work production.
• High accuracy levels.
• Demonstrate a pro-active approach to work with a positive attitude.
• Excellent level of attention to client service, being able to interact well with both internal and external clients.
• Ability and willingness to work to deadlines.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.

Closing date for applications: October 22, 2024

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