Job Details

Legal Secretaries

Location: Guildford area

Permanent Full Time

Salary: £28,000 - £32,000

PA - £32,000

Senior Legal Secretary - £30,000

Legal Secretary - £28,000 (minimum 1 year’s experience)

Office based

Benefits:

• 25 days' holiday plus bank holidays
• Private medical cover
• Contributory pension
• Life assurance
• Annual bonus scheme
• Career development plans
• Social events

Superb opportunity to work for our prestigious client, within their Private Client department. Supporting fee earners and liaison with clients ensuring customer service excellence!

Key tasks, duties for the Legal Secretary

• Prepare correspondence and documents through audio-typing and word processing.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up-to-date diary for their principal.
• Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
• Provide support to other secretaries as required.
• Provide guidance to junior and temporary secretaries when required to do so.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Undertake on-line form filling requirements
• Operate the firm’s Case Management System

Essential personal qualities, skills for the Legal Secretary

• Substantial previous Legal Secretarial experience including at least 1 years’ experience in Private Client
• Intermediate or advanced IT skills in relevant packages
• Keeps up with Fee Earner’s work production
• Demonstrates high levels of accuracy
• Communicates professionally with clients on telephone and personally.
• Well-developed interpersonal, social and communication skills including an appreciation of the vulnerability of some of our clients, both generally and also specifically at distressing times.

Know someone on the job hunt? Refer them to Carlton Recruitment! If we successfully place them and they complete their 3-month probation, you’ll snag a £100 retail voucher as a thank you! :) *Please note we will double check they have not already applied themselves or are on our books already*

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.

Closing date for applications: June 9, 2025

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