Job Details

PA Legal Secretary Private Client

Location: Epsom

Permanent Full Time

Salary: £30k - 32k

PA – Legal – Private Client 
Full Time – onsite, Epsom Based 
Salary - £30- £32k 

The prime role of the PA is to provide direct support to the Private Client Team 

Job details 
Key tasks, duties and quality standards: 

Prepare correspondence and documents through audio-typing and word processing 
Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual 
Prepare mail and enclosures for dispatch 
Arrange for all copying to be done if an Office Assistant is not available to undertake the task 
Make appointments, arrange meetings and to maintain an up-to-date diary for their fee earners. 
Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting 
Provide refreshments when asked to do so 
Provide support to other secretaries as required 
Provide guidance to junior and temporary secretaries when required to do so 
Attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care 
Undertake any specific training when required to do so and overall to have a responsibility towards self-development 
Ensure the confidentiality of all the Firm’s and clients’ documentation and information 
Undertake on-line form filling requirements 
Operate the firm’s case management system 
Maintain or improve on the current standards of document presentation 
Consider improvements to the efficiency of the department 
Undertake other duties as required from time to time 
To be successful in this role, we are seeking the following: 
Qualifications 
Good general level of education and fast touch-typing skills 
Essential personal qualities, skills and abilities 
Substantial previous legal secretarial experience including at least 2 years’ experience in the specialist area 
Advanced IT skills in relevant packages 
Keeps up with fee earner’s work production 
High accuracy levels 
Communicates professionally with clients both on the telephone and personally 
Provides good customer care 
Demonstrates a pro-active approach to work and clients 
Progresses client matters without supervision and in the absence of fee-earners 
Takes on other tasks 
Demonstrates ability and willingness to work to deadlines, to cope under pressure, use initiative, prioritise workloads effectively, work as part of a team 
Demonstrates clear commitment to the firm and a genuine interest in legal work 
Has a good attendance record year on year 
Demonstrates a positive attitude, well-developed interpersonal, social and communication skills including an appreciation of the vulnerability of some of the clients, both generally and also specifically at distressing times 
Desirable knowledge, skills and competencies 
Prior knowledge of Practice Evolve or other case management systems 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF 

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role. 

Closing date for applications: March 31, 2026

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